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 Employment Opportunities in Cambridge


POSTING DATE: January 10, 2019
CLOSING DATE: February 12, 2019

Cambridge residents are especially encouraged to apply.

Department: Finance Department
Job Title: Senior Account Clerk, Payroll Office
Job Code: M171- 705
Civil Service Position: Non Civil Service position
Union Affiliation: None
Hours Per Week: 37.50 hours per week; Monday 8:30 a.m. – 8:00 p.m.; Tuesday through Thursday 8:30 a.m. – 5:00 p.m.; Friday 8:30 a.m. – 12 noon


  • Processing of various payrolls (i.e. weekly, monthly & quarterly)
    • Collect and review department timesheets for accuracy
    • Input timesheet data into internal HRMS (PeopleSoft)
    • Proof and reconcile data entered into HRMS
    • Reconciling payroll report totals to the summary report
    • Distribute payroll edit reports to departments
    • Sort and distribute payroll checks to appropriate departments
    • Distribute and collate payroll deduction reports with checks
    • Review/analyze gross total of payrolls processed
    • Review and assist retroactive pay calculations
    • Perform functionality testing of tax updates with internal HRMS
  • Maintenance of employee payroll information
    • Set-up mandatory and elected general deductions
    • Ensure changes and/or set-up of general deductions and wage garnishments have populated
    • Set-up and update employee federal and state payroll taxes
    • Worker's Compensation set-up
    • Employee banking information for direct deposit
  • Responsible for collecting paysheets in a timely manner from various departments
  • Verify newly hired employees' payroll deductions and payroll taxes have been set-up
  • Liaison with MBTA Corporate Program
    • Replace employee damage or loss t-pass
    • Distribution of monthly t-passes
    • Monthly updating and ordering of t-passes for over 300 employees
  • Assist in bank related transactions
    • Place stop/void on checks
    • Transfer fund(s) to appropriate account
    • Replacement check processing for check(s) with stop placed on it.
  • Performs other related duties as required.


  • Accounting background, preferably bachelor's degree in accounting and/or registered as a Certified Payroll Professional (CPP).
  • Candidate must have strong organizational skills.
  • Effective verbal and writing skills to communicate with departmental payroll officers and employees.
  • Interpret and comprehend written and verbal communications
  • Ability to multi-task and prioritize tasks.
  • Proficient with Microsoft Office (i.e. Excel, Word and Outlook)
  • A minimum of 3 years' experience with PeopleSoft HCM version 9.0 or above preferred.
  • Satisfactory work record displaying overall employment, job performance, and experience.
  • Available during declared snow emergencies when it affects the payroll processing.

PHYSICAL DEMANDS:  Requires occasional lifting of minimum of 10 pounds.  Reasonable accommodations may be made to enable individuals with disabilities to person essential functions.

WORK ENVIRONMENT:  Office environment has fluorescent lighting, air conditioning, and noise level of moderately quiet with rare occasion of moderately loud.

RATE: $52,673 - $62,439 + excellent benefits


Internal applicants submit a job bidding form and 2 copies of both your resume and letter of interest; external applicants submit both your resume and letter of interest by 5pm on the closing date via email to: or to Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA  02139. Fax 617-349-4312.

The City of Cambridge is an affirmative action/equal opportunity employer. Women, minorities, veterans, members of the LGBTQ+ community, and persons with disabilities are encouraged to apply.


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