Department:	Cambridge Arts
Job Title:	Community Arts Administrator
Job Code:	M516-701
Civil Service Position:	Non Civil Service position
Union Affiliation:	None
Hours Per Week:	37.5 hours/week

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The Community Arts Administrator reports to the Director of Community Arts and executes key functions related to core activities of the Community Arts programs. Responsible for furthering the creation, production, sustainability, and promotion of programs and activities that celebrate the arts and actively engage residents, artists, and visitors in Cambridge to deepen their understanding of and engagement with all aspects of arts and culture. Core Community Arts programs include Cambridge Arts Open Studios, River Festival, Grant Program, Summer in the City, Cambridge Poetry Programs, Street Performer Program, and the Creative Marketplace program suite. Responsibilities include, but are not limited to, the following:

• Raise and manage financial support required to produce and expand Community Arts programming goals through the development and submission of grant applications, foundation proposals; through the solicitation of corporate and private support; and by generating program and grant reports.
• Initiate and manage program-related collaborations between arts organizations, City departments, Cambridge Public Schools, private businesses and corporations, local business associations, neighborhood groups, and City departments.
• Compose and maintain correspondence with local artists and organizations participating in Community Arts programs, including general communications, contract preparation, invoicing, grant applications, and managing ongoing maintenance and care of financial records, documents, and materials related to programs.
• Assist Director of Community Arts and Director of Marketing & PR in preparation, regular updates, and distribution of promotional information and materials, including flyers, press releases, PSAs, website updates and digital communications related to the Community Arts programs.
• Participate in strategic planning to enhance community benefit related to program and agency activities.
• Coordinate all activities with Director of Community Arts and Cambridge Arts staff to ensure compliance with City policies and agency mission and goals.
• Support the recruitment and management of seasonal staff, interns, and volunteers who assist with the successful implementation of program goals, event production, marketing, and overall maintenance of program related information and databases.
• Assist in identifying, securing, and contracting Common Venues to support the exhibition of local artists' work.
• Prepare and distribute calls-to-artists for Open Studios, River Festival, Creative Marketplace, and other agency programs that engage and support local artists and residents.
• Assist in identifying and selecting artists, booking, and negotiating talent fees, and carrying out production needs related to Community Arts programs.
• Administer annual Grant Program based on funding priorities identified by the community, Cambridge Arts Advisory Board, and the Director of Community Arts.
• Provide technical assistance to grant applicants, review and provide constructive feedback on draft proposals, identify potential collaborators, assist in grant writing workshops and information sessions.
• Screen and process grant applications in accordance with guidelines established by the Massachusetts Cultural Council and Cambridge Arts and corresponding with applicants as needed.
• Assist in recruiting expert panelists and arts professionals to review grant applications and make recommendations for funding; coordinating and facilitating grant review process; calculating funding distribution scenarios for review by Cambridge Arts Advisory Board; and preparing all applicant correspondence regarding grant awards and denials.
• Assist in the transportation and installation of original works of art
• Represent the agency to the public by greeting and welcoming visitors to the office, answering incoming phone calls, and responding to general email inquiries as needed.
• Assist in processing Street Performer Permit Applications, issuing Street Performer Permits, and enforcing the articles of the City of Cambridge Street Performer Ordinance (Ord. No. 1176) as outlined in the Sidewalk Use Ordinance (Chapter 12.16, Section 12.16.170).

MINIMUM REQUIREMENTS:

• Minimum of two years of arts administrative experience, preferably in areas related to performing arts and/or community-based arts programing
• Demonstrated success in developing and implementing community-based arts programming
• Excellent written and verbal communication skills, attention to detail, ability to negotiate contracts
• Strong organizational skills and ability to accomplish multiple tasks, work under pressure, and meet deadlines
• Ability to successfully network and build/support constructive partnerships within and across sectors.
• Corporate fundraising, grant writing, and budget management experience strongly preferred
• Ability and willingness to participate in evening and weekend events and meetings
• Ability to work well with the public, private, and not-for-profit sectors
• Commitment to working with artists, City personnel, and members of the Cambridge community
• Excellent computer skills required (MS Suite)
• Knowledge of web content management systems desired
• Degree in the arts or related field preferred
• The City of Cambridge's workforce, like the community it serves is diverse. Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies

PHYSICAL DEMANDS: Ability to access, input and retrieve information from a computer. Comfortability with transporting, installing and de-installing artwork; lifting, transporting, and setting up equipment weighting over 50lbs such as sound systems, movie screens, tents etc.  Reasonable accommodations may be made to enable individuals with varying abilities to perform the essential functions of the position. 

WORK ENVIRONMENT: Standard office environment with fluorescent lighting, carpeting, air conditioning and moderate noise level.  As well as being out of doors in a variety of weather conditions to transport artwork and items, monitor Street Performers, and for the production and execution of events such as River Festival and Summer in the City.

APPLICATION PROCEDURE:

Internal applicants submit a job bidding form and 2 copies of both your resume and cover letter; external applicants submit both your resume and cover letter via email to: employment@cambridgema.gov or to Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA  02139. Fax 617-349-4312. Resume and cover letter requested by 10/07/21.  Position will remain open until filled.

THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, SEX, RELIGION, AGE, NATIONAL ORIGIN, DISABILITY OR ANY OTHER PROTECTED CATEGORY. WOMEN, MINORITIES, VETERANS, MEMBERS OF THE LGBTQ+ COMMUNITY, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOURAGED TO APPLY. AUXILIARY AIDS AND SERVICES, WRITTEN MATERIALS IN ALTERNATIVE FORMATS, AND REASONABLE MODIFICATIONS IN POLICIES AND PROCEDURES WILL BE PROVIDED TO QUALIFIED INDIVIDUALS WITH DISABILITIES FREE OF CHARGE, UPON REQUEST. The City is committed to advancing a workforce culture of antiracism, diversity, equity, and inclusion.