Department:	Human Service Programs
Job Title:	Administrative Assistant, Cambridge Youth Programs
Job Code:	M558-701
Civil Service Position:	Non Civil Service position
Union Affiliation:	None
Hours Per Week:	30 hours per week, M-F, (flexible schedule: some afternoon, evenings and weekends, Friday mornings mandatory)

ESSENTIAL DUTIES AND RESPONSIBILITIES: Act as administrative support to the Division of Youth Programs, performing daily reception and administrative tasks including but not limited to:

• Answer phone calls and emails and respond to caregiver inquiries.
• Direct individual to appropriate services or staff.
• Provide admin/clerical support to Cambridge Youth Programs' Leadership Staff.
• Sort and distribute payroll for division and provide support for communication and collection of tuition fees for Youth Center Directors.
• Create and maintain systems.
• Manage and order supplies and equipment.
• Maintain events calendar.
• Perform event planning, recruitment, and meeting support.
• Actively engaging in and supporting the Department's Race and Equity Initiative.
• Work collaboratively with partners and other departments.
• Provide general administrative and office support as needed.
• Support Youth Centers in-person and onsite when necessary.
• Maintaining social media and supporting communication's plan.
• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MINIMUM REQUIREMENTS:

Must be well organized, reliable, and prompt.  Have excellent interpersonal skills, be familiar with Microsoft Office and be able to work cooperatively with a diverse group of people.  HS diploma/GED required. The City of Cambridge's workforce, like the community it serves, is diverse.  Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.

WORK ENVIRONMENT: General office setting, open cubicles, fluorescent lighting. This position may be eligible for hybrid work under the City's Telework Policy depending on operational needs.

PHYSICAL DEMANDS:  Must be able to lift a minimum of 25 lbs. and be able to sit at a desk for an extended period-of-time.  

BENEFITS SUMMARY:

• Competitive health, dental, and vision insurance
• Vacation and Sick leave eligible
• Sick Incentive Pay Eligible
• 3 Personal days
• 14 Paid Holidays
• Management Allowance
• City employee commuter benefits (T-Pass reimbursement, Bluebikes membership, EZRide Shuttle membership)

APPLICATION PROCEDURE:

Internal applicants submit a job bidding form and 2 copies of both your resume and cover letter; external applicants submit both your resume and cover letter via email to: employment@cambridgema.gov or to the Personnel Dept, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA  02139. Fax 617-349-4312. Resume and cover letter requested by 12/13/22. Position will remain open until filled.

THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, SEX, RELIGION, AGE, NATIONAL ORIGIN, DISABILITY OR ANY OTHER PROTECTED CATEGORY. WOMEN, MINORITIES, VETERANS, MEMBERS OF THE LGBTQ+ COMMUNITY, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOURAGED TO APPLY. AUXILIARY AIDS AND SERVICES, WRITTEN MATERIALS IN ALTERNATIVE FORMATS, AND REASONABLE MODIFICATIONS IN POLICIES AND PROCEDURES WILL BE PROVIDED TO QUALIFIED INDIVIDUALS WITH DISABILITIES FREE OF CHARGE, UPON REQUEST. The City is committed to advancing a workforce culture of antiracism, diversity, equity, and inclusion.