Department:	Human Service Programs
Job Title:	Professional Development Associate – Agenda for Children OST
Job Code:	A111-701
Civil Service Position:	Non Civil Service position
Union Affiliation:	None
Hours Per Week:	19.5 hours/week; Flexibility and availability before, during and after professional development events (event hours: 9 a.m.-1p.m., occasionally 5:30 p.m. – 9:30 p.m.)

OVERVIEW AND ROLE DESCRIPTION

About The City of Cambridge:

The City of Cambridge is a diverse and vibrant community that people of different ethnic, racial, religious, national, and other backgrounds call home. We take pride in our city's diversity and strive to create a workplace that is reflective of the community we serve. The city is also deeply committed to creating an environment in which all our employees are treated equitably and feel included. We seek to hire, develop, and advance individuals who value antiracism, diversity, equity, and inclusion (ADEI), and are committed to embedding ADEI best practices and tenets in all aspects of our work.

About The Department of Human Service Programs:

The Department of Human Service Programs (DHSP) creates and coordinates services that enhance the quality of life for Cambridge residents. Driven by the needs of residents, DHSP's extensive services and programs touch almost every sector in the city: from newborns to senior citizens, from school-aged children to homeless families, from non-profit organizations to local employers.

About the Agenda for Children OST:

The mission of AFCOST is to organize, catalyze and support the youth-serving community in Cambridge for the shared purpose of increasing equity, access and innovation and sustaining the highest quality out of school time opportunities and experiences for all children, youth, and families. www.agendaforchildrenost.org

About The Role:

Agenda for Children Out-of-School Time (AFCOST) seeks a part-time, 19.5 hours per week Professional Development Associate to provide logistical coordination and administrative support to our professional development and communications systems serving approximately 70 Cambridge Out of School Time programs with 500 staff working with 4,000 Cambridge children and youth.

We are seeking a dynamic, collaborative, and facilitative team member with strong organizational and time management skills who has demonstrated an understanding of how children and youth are affected by social inequities and how to address these impacts. The candidate must have the ability to see the big picture, be a community builder and be innovative and thoughtful in their approach. Our ideal candidate has a passion for improving the lives of children through inspirational support of the adults who work with them. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reporting to the both the OST Learning Institute Coordinator and the Impact and Evaluation Advisor, the Professional Development Associate's specific duties include, but are not limited, to the following:

Administrative

• Coordinate professional development system logistics:
  • securing training/event locations and scheduling Zoom meetings
  • purchasing and delivering food
  • setting up and/or breaking down events/trainings
  • facilitator support: taking attendance, delivering materials, AV set up and troubleshooting, note taking
• Support scheduling of contracting meetings with OST organizations
• Support oversight of food budget 
• Support communications as needed
• Participate in AFCOST All Team meeting held three times per year and Communications Team as needed
•  Participate in the department's Race & Equity Initiative.
• Additional administrative tasks as needed

Data Entry and Quality Assurance

• Support profile and participation data collection, entry, and monitoring for quality
• Support feedback survey data collection and entry
• Support documentation collection for Quality Improvement System
• Support maintenance of 500-person, 70-OST program/organization Client Relations        Management system

MINIMUM REQUIREMENTS:

Education and Experience

• Minimum of 2 years of experience in an office setting
• Experience working with multiple diverse populations

Knowledge, Skills, and Abilities

• Flexible schedule
• A valid driver's license and reliable access to a vehicle
• Experience with databases, Microsoft Office Suite, Google Workplace, social media, and audio/visual systems
• Willingness to learn new technologies and systems including Adobe Creative Cloud and Canva
• Ability to work as part of a team and independently
• Ability to take responsibility for a project and get it done
• Demonstrated cultural humility
• Excellent interpersonal skills
• Ability to solve problems or access resources as needed
• The City of Cambridge's workforce, like the community it serves, is diverse.   Applicants must have the ability to work and interact effectively with individuals and groups with a variety of identities, cultures, backgrounds, and ideologies.

PHYSICAL REQUIREMENTS, WORKING CONDITIONS, WORK FLEXIBILITY AND ACCOMODATIONS

• Ability to travel back & forth between multiple sites and locations.
• Ability to access, input and retrieve information from a computer.
• Ability to answer phones, maintain multiple files and lift a minimum of at least 15 pounds.
• This position may be eligible for a hybrid work schedule under the City's Telework Policy, depending on operational needs.
• Reasonable accommodations will be made to enable qualified individuals with disabilities to perform essential functions.

APPLICATION PROCEDURE:

Recruitment of external applicants is underway concurrent with this posting. Internal applicants submit job bidding form and 2 copies of your resume and cover letter; external applicants, submit your resume and cover letter via email to: employment@cambridgema.gov or to the Personnel Department, Room 309, City Hall, 795 Massachusetts Avenue, Cambridge MA  02139. Fax 617-349-4312. Resume and cover letter requested 01/12/23. Position will remain open until filled.

THE CITY OF CAMBRIDGE IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, COLOR, SEX, RELIGION, AGE, NATIONAL ORIGIN, DISABILITY OR ANY OTHER PROTECTED CATEGORY. WOMEN, MINORITIES, VETERANS, MEMBERS OF THE LGBTQ+ COMMUNITY, AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY. CITY OF CAMBRIDGE RESIDENTS ARE ESPECIALLY ENCOURAGED TO APPLY. AUXILIARY AIDS AND SERVICES, WRITTEN MATERIALS IN ALTERNATIVE FORMATS, AND REASONABLE MODIFICATIONS IN POLICIES AND PROCEDURES WILL BE PROVIDED TO QUALIFIED INDIVIDUALS WITH DISABILITIES FREE OF CHARGE, UPON REQUEST. The City is committed to advancing a workforce culture of antiracism, diversity, equity, and inclusion.